Hour registration
Log worked hours per project via calendar or timer — approval and invoicing follow automatically.
- Calendar view: click a day to enter hours
- Link hours directly to project, task and client
- Non-billable flag per entry — project or task level as default
- Personal dashboard KPI: scheduled vs. logged hours (e.g. 32.5h / 40h)
- Export hours as CSV or PDF
How do I log hours in PrikKlokPlus?
Click a day in the calendar, select a project and task, enter your hours and save. Your manager automatically receives a notification for approval.
Timer & clock-in
Start a floating timer from any page; the clock keeps running while you work.
- Floating timer widget: visible on every page of the app
- Up to 10 concurrent timers — one per project or task
- Clock in/out with break time registration within a shift
- Timers keep running after log-out — they stop when you stop them
- Timestamp is converted to a time entry on stop
Can I run multiple timers at the same time?
Yes. PrikKlokPlus supports multiple concurrent timers so you can switch between projects without losing time.
Work schedule & capacity
Set contracted hours per weekday and see at a glance whether your team has too much or too little planned.
- Contracted hours per employee per weekday (part-time and irregular schedules)
- Dashboard KPI: scheduled vs. booked hours for current week/month
- Project budget KPI: hours consumed vs. budget per active project
- Utilisation overview per team member: see who is over- or under-booked this week
- Integration with leave: days off count in capacity calculation
How do I set contracted hours for part-time workers?
Go to Settings > Team members, open the employee profile and set contracted hours per weekday. Dashboard KPIs adjust automatically.
Team schedule & leave
Weekly team schedule with leave management, public holidays and attendance — all in one view.
- Week view: all employees across 7 days, navigate forward and back
- Dutch public holidays auto-generated; custom company holidays configurable by manager
- Leave balance (statutory + extra hours) visible per employee in the schedule
- Leave request: employee chooses type (leave/sick/special), duration and date range
- Manager approves or rejects; email notification both ways
How does an employee request leave?
Via the schedule or leave page the employee selects absence type, date and duration. The manager receives an instant notification and can approve or reject.
Projects & tasks
Manage projects, tasks and Kanban boards tailored to your workflow.
- Kanban board with configurable columns: name, order and WIP limit per tenant
- Employee My Tasks view: update status, view story points and sprint assignment
- Project colour coding on the hours calendar for instant overview
- Task details: description, linked project, assignee, sprint, estimated hours, story points
- Link tasks to a CRM relation for client-specific views
Can I customise Kanban columns?
Yes. Set column names, order and optional WIP limits in the project settings. Each tenant has its own configuration.
Gantt & planning
Visualise project timelines and keep track of deadlines and progress.
- Visual project and task timeline with date range view
- Progress overlay tooltip: estimated vs. actual hours per task
- Estimated hours per task (separate from story points)
- Drag tasks to reschedule
Can I reschedule by dragging tasks?
Yes. In the Gantt view drag tasks to a new date range; dependencies update automatically.
Sprint planning & scrum
Plan sprints, manage backlogs and track progress with burndown charts and velocity reports.
- Burndown chart per sprint (story points remaining vs. ideal line)
- Sprint velocity report: SVG bar chart of completed points per sprint; exportable
- Start / complete sprints; view stats (total points, completion %)
- Backlog management: drag tasks into the sprint or back to the backlog
- Kanban integration: sprint tasks appear on the board
How do I set up a sprint?
Go to Projects > Sprints. Create a sprint with a name, start date and end date. Drag tasks from the backlog into the sprint to assign them.
Budget tracking
Set an hours budget per project and see in real time how much is left.
- Hours budget configurable per project
- Dashboard KPI: hours consumed vs. total budget
- Alert when budget threshold is exceeded (configurable percentage)
- Budget KPI visible in the project overview and on the manager dashboard
What happens when a project exceeds its budget?
PrikKlokPlus shows a warning on the dashboard as soon as the threshold is reached. Hours can still be logged; the manager decides whether to increase the budget.
Hour approval
Approve or reject hours — per entry, per employee or in bulk.
- Attendance view: shift timeline per employee (start, stop, break minutes), filterable and exportable
- Manager can edit or delete any team member's hour entry to correct mistakes
- Bulk status updates across multiple entries at once
- Approved hours are immediately available for invoicing
- Send rejection reason to employee via email
Can I approve hours in bulk?
Yes. Select multiple hour entries in the management view and click Approve. You can also filter by employee, project or period for targeted bulk actions.
CRM & client management
Manage clients, contacts and notes — and import existing relations in seconds.
- CSV import for clients: 4-step wizard (upload → preview → field mapping → import), duplicate detection
- Multiple contact persons per client (name, email, phone, role)
- Internal notes per client (timestamped, not visible to client)
- Link projects and invoices directly to a CRM relation
- Quick search and filter by client name, industry or status
Can I import existing client data?
Yes. The CSV import wizard imports clients in 4 steps. PrikKlokPlus automatically detects duplicates based on email address or name.
Invoicing
Generate compliant invoices from approved hours — including SEPA QR code, VAT and your company logo.
- Invoice lines auto-filled from approved hours: filter by date range and project
- Company logo on PDF (upload once, appears on all invoices and quotes)
- Custom VAT rates: create percentages and labels, set a default
- SEPA QR code on invoice so clients can pay directly
- Bilingual PDF invoices (NL/EN) for international clients
How do I create an invoice from approved hours?
Go to CRM > Invoices and click New invoice. Choose the client, date range and projects. PrikKlokPlus auto-fills the invoice lines from approved hours.
Quotes
Create professional quotes and convert them to a project or invoice with one click.
- Format quotes with your own branding and VAT rates
- Convert quote to project: tasks and budget are automatically created
- Convert quote to invoice: lines are copied over
- Track quote status: draft, sent, accepted, rejected
- Download PDF and send from within the app
Can I convert a quote to an invoice?
Yes. Open the quote and click Convert to invoice. All lines are copied; adjust the date and payment term as needed.
Recurring invoices
Automate recurring billing for subscriptions and fixed contracts.
- Set invoice template with interval: weekly, monthly or yearly
- Automatically sent on the configured date
- Recipient and email subject configurable per template
- Pause or stop without deleting the template
- Overview of all scheduled and sent invoices
Can I temporarily pause recurring invoices?
Yes. Open the recurring invoice template and click Pause. The schedule stops until you resume — existing invoices are preserved.
Expenses & mileage
Employees submit expenses and mileage; managers approve and export to payroll.
- Submit expense: type (travel, costs, other), amount, date, description and receipt upload
- Mileage expense per kilometre (configurable rate)
- Manager approves or rejects with comment
- Export all expenses as CSV for payroll
- Link to project or client for cost allocation
Can I claim mileage?
Yes. Choose expense type 'Travel costs', enter the number of kilometres and the rate per km (set by the administrator). PrikKlokPlus calculates the amount automatically.
Reports & export
Ready-made reports for managers, payroll and clients — exportable as PDF or CSV.
- Payroll-ready CSV: employee, date, hours, project, task, billable flag
- Non-billable breakdown: separate totals for billable vs. non-billable in all reports
- PDF download for both manager report and personal report (DomPDF)
- Sprint velocity report exportable from the reports page
- Filter by employee, project, client, period and billable status
Can I export reports for payroll?
Yes. Go to Reports and click Export CSV. The file contains per line: employee, date, hours, project, task and billable flag — compatible with any payroll system.
Security & privacy
GDPR-compliant platform with two-factor authentication, passkeys, audit log and DSAR dashboard.
- Passkeys / WebAuthn: biometric or hardware key login (fingerprint, Face ID, YubiKey)
- TOTP two-factor authentication (Google Authenticator etc.)
- DSAR dashboard: users can request data access, export or erasure
- Versioned consent: re-acceptance on privacy policy or DPA update
- Activity log: full audit trail of team actions (hours submitted, approved, tasks updated, invitations)
Is PrikKlokPlus GDPR-compliant?
Yes. PrikKlokPlus processes personal data in accordance with GDPR. Users have a DSAR dashboard to view, export or delete their data. Consent versions are tracked.
Team Wiki
Shared knowledge base for your team: documents, guides and processes in one place.
- Folder tree with nested subfolders; emoji icon and colour per folder/page
- Rich text editor (Tiptap): headings, bold/italic, tables, code blocks, callout blocks
- Mermaid diagram support and OpenAPI spec viewer (lazy-loaded)
- Auto-generated table of contents
- Full page revision history with one-click restore to any earlier version
Who has access to the wiki?
The administrator configures per folder who can view, edit or manage. Permissions are assignable to individual team members.
File Vault
Secure file storage for your team: folders, quota and permissions per employee.
- Folder structure with nested subfolders
- Drag-and-drop upload with real-time quota enforcement
- Storage quota bar in sidebar (GB used vs. total)
- Per-folder permissions: View / Upload / Delete — assignable to team members
- Default quota: 5 GB per subscription
How much storage do I get?
5 GB per subscription by default, regardless of the number of users.
