How do I get a team to track hours consistently?

Choose a tool that works on phones and browsers, requires minimal clicks per entry, and includes a manager approval round. The simpler the system, the higher the compliance rate.

Can I see as a manager how many hours were spent per project?

Yes â€” PrikKlokPlus offers real-time reports per project, team member, and period. Export to CSV for invoicing or payroll administration.

How do I set up an approval workflow for my team?

Employees submit hours; the manager reviews and approves or sends back for correction. All changes are logged. Configure this in the team settings screen in PrikKlokPlus.

Time tracking for your team: how to do it efficiently

Written with AI assistance and reviewed by our editorial team before publication.

Time tracking for your team: how to do it efficiently

As your team grows, time tracking becomes more complex. Here is how to set up an efficient process that works for managers and employees alike.

This article will be published on 3 July 2026.

Manager approves team hours in PrikKlokPlus — overview of submitted hours per employee

Why team time tracking is different

As a freelancer you only track your own hours. With a team you deal with multiple employees, multiple projects, and the need to approve hours before invoicing.

Step 1: Clear project structure

Make sure every project has a clear name and client before employees can log hours against it. Vague project names lead to incorrect entries.

Step 2: Weekly approval routine

Agree that employees submit their hours weekly. Managers approve them every Monday for the previous week. This prevents a backlog at the end of the month.

Step 3: Link hours directly to invoicing

In PrikKlokPlus, approved hours automatically become billable. Link projects to CRM relations and generate invoices directly from the time records.

Sequence diagram: employee logs and submits hours, manager approves, hours become billable

Time tracking for your team: how to do it efficiently

Why team time tracking is different

Step 1: Clear project structure

Step 2: Weekly approval routine

Step 3: Link hours directly to invoicing

Ready to track smarter?